“I’d be curious to know how you implemented your priority and tagging system…”
Since I use Asana, prioritization is integrated to a degree, but I’ve since learned that using tags brings a new layer that helps me prioritize tasks at the beginning of each day. I also use tags to organize some projects in sort of a sub-category fashion as well.
In the video below, I show you how I go about doing this in Asana, but the fundamentals of using tags can also be applied in task management systems and to-do lists like Todoist and others.
To-Do List Tip: Using Tags
Like I said in my To-Do List Tips post:
“Figure out what works for you, but be mindful that a to-do list should make you feel awesome, not anxious.”
Here are a couple things to keep in mind when setting up a tag system:
- Outline what tags you want to use first. Randomly assigning them will defeat the purpose of having an extra layer of organization.
- If your to-do list/project management system allows sub-categories, make sure you’re utilizing it to the fullest.
- You can use tags for micro or macro organization—sometimes both.
- Create a system that works for you.
- Use it!
I’ve really enjoyed using tags. I’ve got two different ‘wings’ that I am currently using. I’ve got the Daily, Weekly and Monthly. The later in the month or week, the more important these tasks become. It’s a holistic, wide lens approach that’s working for me right now. The second ‘wing’ are tasks that may apply across multiple projects or categories like: website maintenance, billing, or anything that may span across multiple projects, but can be done at one time.