Paid services like Planning Center Online are great, but not every church can afford or needs all that.
Sometimes you just need a single place to collaborate and organize the details of the weekly service rundown.
Google Docs is perfect for this and it’s completely free. It does help if your church or ministry is already using Google Apps for your email, but Google accounts are free and you can actually be an editor on a Google Doc with a Yahoo! or MSN email address.
Here are a few benefits:
- Instantly know the status of every element of the service (you can color code items — ex: red for missing elements, green for elements that are ready to go)
- Instead of building a separate Word or Excel file each week and emailing it out to everyone, anyone you’d like can have access to view or edit at any time
- You can publish the rundown on a web page that you can email volunteers (no login or emails required)
- Built-in versioning (see a detailed history of every change, ever — and roll back to any point)
- You can download a .pdf or .doc version at any time for archiving if necessary
- It supports multiple pages so you can have a detailed technical rundown and a simplified version for speakers or pastors
What cool collaborative ways do you use Google Docs?