Last week I shared a number of to-do list tips that I’ve learned and Darius asked:
“I’d be curious to know how you implemented your priority and tagging system…”
Since I use Asana, prioritization is integrated to a degree, but I’ve since learned that using tags brings a new layer that helps me prioritize tasks at the beginning of each day. I also use tags to organize some projects in sort of a sub-category fashion as well.
In the video below, I show you how I go about doing this in Asana, but the fundamentals of using tags can also be applied in task management systems and to-do lists like Todoist and others.
To-Do List Tip: Using Tags
[YouTube]
Like I said in my To-Do List Tips post:
“Figure out what works for you, but be mindful that a to-do list should make you feel awesome, not anxious.”
Here are a couple things to keep in mind when setting up a tag system:
- Outline what tags you want to use first. Randomly assigning them will defeat the purpose of having an extra layer of organization.
- If your to-do list/project management system allows sub-categories, make sure you’re utilizing it to the fullest.
- You can use tags for micro or macro organization—sometimes both.
- Create a system that works for you.
- Use it!
I’ve really enjoyed using tags. I’ve got two different ‘wings’ that I am currently using. I’ve got the Daily, Weekly and Monthly. The later in the month or week, the more important these tasks become. It’s a holistic, wide lens approach that’s working for me right now. The second ‘wing’ are tasks that may apply across multiple projects or categories like: website maintenance, billing, or anything that may span across multiple projects, but can be done at one time.
Darius says
Awesome! Thanks for taking the time to lay this out!
Eric Dye says
Sure thing, man. 😉