I just heard someone say this today, and I couldn’t have agreed more:
We live in the age of communication, but never before has there been so much misunderstanding.
For all of the e-mails, texts, and such that we send around our church office, we often misunderstand or misinform each other. That’s part of why we embarked on this mission to find a GTD app/system that would help us keep organized. In the previous post of this series, I revealed that we chose Wunderlist to manage our tasks for us. Today, I’d like to offer up another solution that would be helpful in a staff setting in which someone on the team is less than tech savvy.
Spreadsheets as a DIY GTD Solution
To give credit where credit is due, I first heard of this McGyver style GTD solution from this LifeHacker post, and I instantly thought it was a genius idea.
This solution works whether you use SkyDrive (Microsoft’s soon-to-be renamed cloud system), Google Drive, or iCloud because all you’re doing is editing a shared spreadsheet file. It’s so easy that my mom could use this system, and while she’s no dummy, she’s really not super secure with technology. Here’s a sample doc I created using Google Drive/Google Docs:
Once you create your spreadsheet, you just share it with your teammates via their Google e-mails. Super simple.
Now, I used Google Docs, but you could easily use another cloud service, or create a local spreadsheet and sync it through Dropbox or any of the other hundred file syncing/sharing services out there.
If want to create individualized task lists that are viewable only between lead pastor and staff pastor, then simply create a spreadsheet that is only shared between those two accounts. Otherwise, it’s the same process.
Most non-technical people I deal with have a working knowledge of spreadsheets because—let’s face it—that’s all that computers had when they first saw one. Once you set up their account and provide some small supports, such as shortcuts or bookmarks, the learning curve essentially vanishes. That’s what makes this a great, free way to keep your team organized.
Do you have any teammates that could benefit from such a simple, yet shareable, GTD solution?