One of my biggest time sucks is email.
It’s a necessary evil, so finding a solid email strategy is super important.
Due to some sicknesses in the family, a family trip and work trip last month, I go über behind in my email. As I plowed through them, I was embarrassed how late some of my responses were. :-/
As I spent half my day catching-up, I thought about my impulse of clicking, “Send and Archive.” Do I really need to archive all of these? I’ve heard of other people only archiving email that deal with accounts, etc… and they delete everything else.
What’s your strategy?
Do you archive or delete?
On one hand, if deleting was a good idea, wouldn’t Gmail offer that as one of the options? I’ve got “Send and Archive” wired up, why not “Send and Delete”?
Am I an email hoarder!?!
Rules of the Archive or Delete
Here are a few things I’ve put together for my archive or delete email strategy (I’ll add any awesome rules I find from your comments, below).
- Does it have to do with money? Yes – Archive / No – Delete
- Does it have to do with important account details that will not change or cannot be acquired easily? Yes – Archive / No – Delete
- Are there instructions I will need to refer to later (i.e. project details from a client)? Yes – Archive / No – Delete
What would you add to this list?